Last updated: 1 September 2020

Travel on behalf of CERN (including travel to perform professional activities at other institutions, as well as travel for participation in training courses) is only permitted if it is deemed essential for strategic or operational reasons by the Department Heads or the experiments’ Spokespersons concerned. In the exceptional situations of authorized travel, consider the following guidelines:

  • The authorization of the DH or experiment spokesperson should be attached to the TREQ (not necessary if they have signed the document)
  • Check CERN COVID information page for any updated guidance on duty travel. You can also look on the International SOS website (CERN Member Login = 22ATSM650801) or MYCWT website for latest news and COVID-19 restrictions
  • Consider reserving flexible/refundable transport and cancellable accommodation, or waiting to make a reservation until close to the time of travel when possible
  • Uncertainty over COVID-19 is a valid justification for booking out of policy travel, but Travel Managers will assess each case before approving. It can be that booking 2 non-refundable journeys is less expensive than a refundable/flexible one

In situations of approved travel, where the destination (including any transit point) has been identified by France or Switzerland as high-risk for COVID-19 infection, the traveller should discuss with his/her supervisor the modalities of a quarantine and the associated prohibition of access to the CERN site upon their return (see Access to CERN sites). Employed members of the personnel and associated members of the personnel for the purpose of training (MPAts) who travel to any country or area included in at least one of the above-mentioned lists will be required to quarantine for 14 days and will not be allowed on CERN sites during that time.

For information on work during quarantine, follow this link.

(ref: Annex 1; ch 6)